Job Description
Job Description
Job Description
Reports directly to the Director of Public Works. Provides a variety of routine and complex administrative, clerical and technical work in assistance to Director of Public Works; performing day-to day tasks necessary to ensure accurate and timely performance of duties. Acts as a public-facing employee to the City of Macedonia. This employee is responsible for the day-to-day greeting of the residents of Macedonia. This position will also answer all general phone calls to the City of Macedonia and direct calls appropriately.
Job Requirements: Minimum Qualifications Skills
High School Diploma or equivalent
Minimum of three (3) years related experience or any combination of training and experience that indicate possession of skills, knowledge, and abilities listed within this
Prior experience as Administrative Assistant preferred
Experience in payroll preparation - preferred
Experience in communicating and handling a variety of customer service issues
Experience in office organization
Experience in work order systems - preferred
Knowledge, Skills & Abilities
Valid Ohio Drivers'
Comprehensive knowledge of office management, personnel, financial, and administrative
Articulate and present a positive professional image both in person and on the
Establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
Maintain tact and courtesy when interacting with the public and
Communicate well both verbally and in
Possess strong organizational, time management, and multi-tasking
Maintain records and prepare
Research and prepare reports in a well-organized
Maintain confidentiality of
Must have ability to follow instructions, solve problems and work with minimal supervision
Proficient in using current Microsoft applications, in addition to other related
Essential Functions
Answer and direct calls, return phone calls
Responsible for administrative support to assist the Public Works Director and Supervisor
Assist in records that may involve HIPAA and privacy considerations
Operates as confidential aide to the Public Works Director
Coordinates and manages schedules and appointments
Coordinate, plan and prepare for meetings
Maintains all sensitive and confidential files, records and materials specific to the office of the Public Works Director
Assist with monitoring certification compliance
Assists in the preparation of payroll information and submission to Payroll for processing
On occasion perform administrative errands using company vehicle
Processes invoices, expense reports; tracks and monitors invoices charged against purchase authorizations and purchase requisitions
Organizes and maintains department records and files
Works as a team member with other support staff to ensure smooth operation of day-to-day business within the department
Serves in other clerical roles, as needed
Perform all other related duties as assigned by the Public Works Director
All other duties as assigned by the City of Macedonia
Job Tags
Work at office